It is sometimes necessary to use a file management system to secure your digital documents.
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Whether you are anxious about confidential data being leaked to third parties or simply want to keep your personal information private. With that, one of the best practices to follow is to password-protect your various folders or digital documents such as PDFs.
Doing so would prevent someone who gains access to your device from obtaining the information you don’t want them to have. On a side note, do you know the fundamentals of locking a PDF document? If not, this guide will cover the basic principles of password-protecting PDF files with a reliable online tool called PDFBear.
The Significance of Encrypting Confidential PDF Files
Password-protecting your portable documents ensures the safety and security of your internal files. Aside from that, it aids in the prevention of sensitive information being shared with unauthorized third parties. Furthermore, file encryption effectively prevents data manipulation of an organization’s secrets or other sensitive information from prying eyes.
If you own a business, learning how to password protect PDF for document management will ensure the security of your company’s data while also allowing your team to access critical information regardless of where they use the cloud. You will also be able to limit access to specific data to specific employees rather than providing access to the whole organization.
Encrypt a PDF Document with Persistent Protection: PDFBear’s 4 Steps
A reliable PDF solution will permit differentiated access for reading, saving, editing, and creating PDF documents. When it comes to password protection, two levels are essential for a sufficient security level: permission to open a document and consent to edit it. You can execute this by following the instructions given on PDFBear’s website.
Here are the four-step guides you can follow in password protecting a PDF to ensure privacy and data security to give you an outlook of how simple the process is.
- On the PDFBear website, pick out all the portable documents you want to encrypt for ultimate protection. Use either the drag and drop method or simply click the “Select a File” button and then select several PDF files to initiate the file encryption procedure.
- Then, by personalizing your own encryption security code, you’ll be asked to include a password to your confidential file contents. The website will ask you to type in numerals, capital letters, and symbols for you to meet the platform’s basic specifications.
- From there, type and retype your password. Your password’s strength is shown next to it, indicating whether it is weak, medium, good, or strong.
- For the last step, you can save the secure file to your device and open it in your browser after entering the password and confirming that it is the one you want to be set so that anyone can access your PDF. Besides, PDFBear will send you an email with a link to your document that will only be valid for 24 hours.
Do Digital Watermarking for Additional Protection of PDF Files
Digital watermarking helps discourage recipients from extracting data activities for optimum security, ensuring that private data such as business records, billing, manuscript, and others remain safe. When learning the fundamentals of applying a watermark to PDFs, the most important things to consider are the watermark’s position and visibility.
Furthermore, watermarks do more than just deter users from leaking documents. Suppose that if a data leak emerges, anyone can quickly detect the prime cause of the leak because the authorized recipient’s name or company logo is placed on the file’s content. Watermarking also prevents printing and uploading, offering users a new way to protect their data.
Cross-Browser & Multi-Platform Compatability
One thing to keep in mind and consider when using online resources is their accessibility and flexibility. PDFBear allows you to encrypt PDF files at any time and from any place. You do not have to create an account to gain access to the features as a beginner. The only requirements for fully optimizing the functions and features are any working unit and a secure data connection.
Takeaway
The easiest way to ensure all of your data and files’ protection and privacy is to encrypt them with a password. Please choose the best web-based tool available today, such as PDFBear, and give it a shot. Because of the many additional features and resources available on these sites, you can find it more manageable to handle all of the documents your company has.